PAKISTAN NATIONAL AIDS CONSORTIUM JOB DESCRIPTION

Job title:                   Office Attendant
Based:                      Pakistan National AIDS Consortium or provincial/regional consortia/networks
Reports to:              Admin Officer/Secretary/Administrative Assistant

MISSION

Prevention and control of HIV/AIDS in Pakistan

Job Purpose

The Pakistan National AIDS Consortium (PNAC) is a network of 6 provincial/regional NGO networks throughout Pakistan. PNAC was founded in 2000 and is constituted of the Punjab AIDS Consortium (PAC), the PNAC Sindh Office the Balochistan AIDS Network (BAN), the Northwest Frontier Province AIDS Consortium (NAC), the Northern Areas AIDS Control Consortium (NAACC) and the Kashmir AIDS Consortium (KAC). Each provincial/regional consortium represents member NGOs, who work to prevent HIV/AIDS in Pakistan and/or to provide care and treatment for people living with HIV/AIDS. PNAC does not currently have members, but instead represents the provincial/regional consortia at the national level and in the future will provide support and services, through a professional staff, to the provinces.

In 2004, the European Commission (EC) and DFID funded a project entitled “Building-Up Rights-Based Approaches to HIV/AIDS in Pakistan: A National Civil Society Capacity Building Project.” Commonly known as the TAMEER Project, this programme aims to radically enhance the capacity of HIV/AIDS NGOs and to help them be effective and enduring partners in public-private sector partnerships fighting HIV/AIDS. This includes enhanced governance, as well as strategic, organisational, technical and project identification and management capabilities, and increased joint planning and coordination. The TAMEER Project is being implemented by Pakistan National AIDS Consortium (PNAC), other partners include Interact Worldwide Pakistan (IWP), KIT Health of the Netherlands, AIDOS from Italy, and the Centre for Population Studies of the London School of Hygiene and Tropical Medicine.

The Office Attendant plays the key role in creating a positive environment for staff and visitors by ensuring that the premises of the consortium office are clean and attractive and people are served beverages and food.

Main Responsibilities

With support from the Secretary/Administrative Assistant:

Maintain clean and tidy premises of the office
Provide support to staff (photocopying, errands, etc.)
Provide hygienic drinks and balanced meals for staff and guests, within budget

Main Areas of Work

1. Neat and Clean Office Premises

Maintain and clean-up of office premises and front and back garden/areas.
Ensure that toilets are clean and necessary supplies are available such as toilet rolls, soap, clean towels, etc.
Show good manners with staff and guests.

2. Provide Support

Distribute letters, memos, faxes and other documents.
Make photocopies ensuring safe keeping of original documents and handling photocopying machine carefully
Assist in making arrangements for meetings, in-house workshops (i.e. arranging tables, chairs, boards etc and re-arranging after completion of event).
Attend visitors as and when required.
Answer the telephone and transfer calls or take messages, when secretary is absent or occupied.
Run errands, as required.
Assist with other office related matters as directed.

3. Cooking

Take care of kitchen related items as per inventor (i.e. utensils and pots) and report any defects or shortage immediately to supervisor.
Prepare and serve hot and cold beverages to staff and visitors at least two times a day.
Ensure sufficient clean drinking water is available.
Bring office/kitchen related items from market, if required
Prepare balanced meal within budget and assist in record keeping of all cooking expenditures.
Maintain a hygienic kitchen and dining area environment at all times.

4. In Addition:

Undertake any other activity that contributes to the smooth running and development of the office.